Corporate travel arrangements are processes that an organization or business uses to plan and execute employee journeys. These may be domestic or international and may include hotel rooms, flights and cabs as well as meal costs as well as conference and meeting rooms. Some companies have dedicated teams or individuals to supervise and manage these responsibilities. Some companies depend on software and other third-party agencies to handle these tasks. Whatever the size of a company, clearly crafted protocols and accountability are vital to a successful business travel.

Clear policies and guidelines cut down on risk, optimize bookings, costs, and ensure compliance. They also ease the approval process, so employees can feel confident submitting requests.

A travel management system (TMS) in addition to establishing guidelines, allows businesses to track and organize additional hints business trips. This includes flights or train reservations and meetings and car rental on-site. It offers real-time analytics as well as data, which is useful for monitoring travel spending and strategies.

Another aspect of a travel policy for business is defining whether to allow employees to book business class travel, as these can be considerably less expensive than economy-class bookings when other expenses like baggage and meals are taken into consideration. Certain companies stipulate that frequent flyer points accrued during business trips are the property of the company, whereas others permit employees to keep the points. It is important to consider the needs of each company when making these choices.